Minimum age to join is 21 due to events held in bars and those where alcohol will be served.
Members are requested to have recent head-shot profile photos due to events that will take place in people's homes. This is a security measure. Members without head shots will not be permitted to RSVP to home screening parties until they correct this.
Anyone discovered to have used head shots that are not their own will be expelled and banned.
Event Cancellation Policy: Events will be cancelled due to inadequate attendance or venue issues. In the event of cancellation any paid fees will be refunded less the Paypal fee.
Communication: Members are responsible for reading event pages in their entirety for all relevant information. Please read event pages thoroughly before posting questions or contacting the leadership team. Alert us to any mistakes, but please make sure that any questions you may have are not already answered in the text of the event page before posting a comment or question. Organizers and event hosts will not respond to questions in the comment area that are already answered in the event notice.
Please note that if you are not subscribed to organizer or leadership team messages you may miss important general information. We promise not to inundate you with them as we know New Yorkers are busy people, so we will only send out general communication in the event of something very important.
Make sure that when you RSVP "Yes" to an event that your communication settings permit you to receive updates about the event in case an update affects your decision to attend.
Event hosts and organizers cannot be expected to respond to last-minute cell phone calls, text messages, or comments or questions posted to the event page or delivered through Meetup's message system. Most of us travel on public transportation where this is not possible and all of us turn off our cell phones at least 30 minutes prior to a screening. We also have on-site duties that take absolute priority.
If an event is posted to multiple groups you belong to, please only RSVP to one group, as this makes it easier for hosts to keep track of head counts. However, feel free to post in the comments area of the other group's notice that you will be coming.
Please also read this regarding the communication tools Meetup has provided:
Discussion Boards:
These are good for polls and general discussion only, almost nothing else. Updates are only sent out once daily and if you miss the deadline anything time-sensitive you have posted is not going to be helped by this.
Members can use the discussion boards to enquire in advance about whether another member is attending performances of X title on Y date. This is not to be done on event pages as it it is bad manners to post competing event information. Please do not post anything like this later than two or three days prior to your ticket date as it may take time to receive a reply. See below for instructions on how to sell a ticket to another member.
Private Messaging System:
This is to communicate one on one with another member or with the leadership team. Messages are delivered almost instantly. This does not guarantee an instant reply if the recipient is not at his/her computer or does not have a smartphone turned on.
With regard to contacting other members, please do not personally contact members whom you have not yet met at a Meetup event. All Meetup members have the right to feel safe when they join the platform and individual groups.
Comment Areas:
These are to be used only with regard to the event itself. Notifications of initial posts are delivered within minutes. If you have questions that are not answered in the event notice post them there, but keep in mind that replies to those questions may not be delivered instantaneously to everyone's e-mail; this can take as long as three hours. This area is not to be used for topic discussions and no contentious posts will be tolerated.
Sale of Tickets Between Members:
If a member has a ticket or tickets to an event s/he cannot use, the comment area is to be used for resale of those tickets. This can occur in emergencies or when a screening or show is sold out. To do this in the most time-efficient way possible:
1. Ticket Seller posts in the comment section the number of tickets and the price. Seller then leaves on his/her cell phone or remains logged into the email account associated with Meetup.
2. Members interested in buying the ticket(s) then use the Private Message system to contact the seller. They must include a telephone number at which they can be immediately reached. To use this system, click on the seller's name and use the letter icon on the profile page.
3. Buyer and seller make arrangements offline with no additional postings to the comment area.
4. Seller changes his/her RSVP and deletes original message. Buyer RSVPs if they didn't do so already.
The above procedure is designed to minimize time lags during the process. Due to the time lag of notification on posted replies this is crucial. Removing posts after the issue is resolved also serves to eliminate clutter in the comments section.
RSVPs for "No" should only be done as a change from a "Yes." If your initial decision to not attend an event is a "No", please do not bother with the RSVP process. It sends unnecessary messages clogging up hosts' inboxes and can be negatively perceived by others.
Civilized behavior is required at all times. Anyone posting competing event information on event pages or who shares discount codes or other confidential information without written permission from the organizer will be expelled from the group and banned from future membership. Other complaints will be taken seriously and dealt with on a case by case basis.
I should not have to say this but when we attend screenings in public places, please do not make a mess. Do not throw candy wrappers on the floor of the theatre. If a special venue can ever trace such an action back to either of these groups we could lose our discount privileges.
Photography at our events requires the consent of the subject. Many people don't like having their photos posted to social media; this is to be respected.
No-Show Policy: For events involving limited seating/ticketing or restaurant reservations any no-shows who have not updated their RSVPs at least 48 hours prior to the event will be expelled from the group and banned from re-entry for a period of six months. Event fees will not be refunded under those conditions. Flaking on a "yes" RSVP is both rude and unfair to the hosts and to any members on a waiting list. It can also hurt the event host's credibility with a venue, which usually leads to refusal to do future business with us.